Record Retention Policy

THE PINES RANCH INC.

DOCUMENT RETENTION POLICY

Record Retention Policy

Assessment Records 7 years

Tax Records 7 years

Bank and financial records 7 years

Minutes of meetings 5 years or ???

LLC Records and Policies Permanently

Utility Bills 12 to 18 months

Legal Documents Permanently

Historical Documents Permanently

Share Certificates and related documents Permanently

General Correspondence 4 years

Insurance Policies Permanently

Records destruction will take place during the first quarter of every year.  A record will be kept of each document discarded for seven years.